Meeting Room Application

The meeting room is primarily for the use of the Library, Library related organizations, and Library sponsored programs. Library staff members may book the meeting room for Library programs at any time.

When not in use by the Library or related organizations, the meeting room may be used for meetings of local groups and organizations or by commercial groups according to the following guidelines and conditions:

The meeting room is available from 9 a.m. to 9 p.m. Monday—Thursday, from 9 a.m. to 4:30 p.m. Friday and Saturday, and from 2:00 p.m. to 5:00 p.m. on Sunday. The room must be vacated promptly at closing.

In the case of a free, non-profit use of the meeting room, the application must be completed and submitted by a resident of Webster Groves who is at least 21 years of age, and who shall be personally responsible for the conduct of the meeting, adherence to regulations, and any damage to Library property.

In the case of a for-profit use of the room, the application must be completed by an agent or officer of the organization, who is at least 21 years of age, and who shall be personally responsible for the conduct of the meeting, adherence to regulations, the payment of fees or charges, and any damage to Library property.

Groups using the meeting room are responsible for assigning an age-appropriate designation for their scheduled event as required by 15 CSR 30-200.015 of Missouri State Regulations. This age-appropriate designation must be listed at the time of application for the use of the room as well as affixed to any promotional materials for said event.

Will your use of the Meeting Room be for non-profit or for-profit purposes?
Non-profitFor-profit ($25 per hour)

Organization Name

Your Name

Address of Organization or Contact

Phone Number

E-mail Address

Meeting Date(s) (What dates can I choose?Meeting room dates are made available on a quarterly basis, beginning four months before the start of the quarter. As of each of the following dates, the associated meeting room times become requestable :

September 1 : January - March
December 1 : April - June
March 1 : July - September
June 1 : October - December

Applications for a given date cannot be accepted until the first time the Library is open on or after the day that date becomes requestable. Please refer to our Hours and Closings page to see when the Library is open.)

If you are requesting multiple dates with different start/end times, please specify the first meeting's times here and others in the comment box below.

Meeting Start Time

Meeting End Time

What is the purpose/function of your meeting?

What age range is your meeting appropriate for?

Groups using the meeting room are responsible for assigning an age-appropriate designation for their scheduled event as required by 15 CSR 30-200.015 of Missouri State Regulations. This age-appropriate designation must be listed at the time of application for the use of the room as well as affixed to any promotional materials for said event.

Other comments

By checking the box and submitting this form, you warrant that you are an authorized representative of the Organization named above with authority to execute this application and bind the Organization thereto, and have read the Meeting Room Policy, and hereby agree to abide by it. The Organization agrees to hold harmless the Library, its Board of Trustees and staff, from and against any and all liabilities, losses, damages, costs and expenses of any kind which may be suffered by, incurred by or threatened against the Library, its Board of Trustees or its staff on account of, or resulting from injury, or claim of injury, to person or property arising out of the Organization’s use of the Library. You and the Organization also agree to accept responsibility and liability for any and all damages which may arise out of the Organization’s use of the Library, including but not limited to damaged or missing equipment and fixtures, and any and all structural, interior or exterior damage to the Library.